These rules regulate the structure, administration
and activities of the British Society of Underwater Photographers
(hereinafter called 'the Society').
The aims of the Society are:
To foster and promote underwater photography in all
its aspects, both as an art form and as a means of recording
To provide a forum at which presentations can be
made and discussions held on topics of common interest to promote a
wide exchange of knowledge and experience
To collaborate and co-operate with other
individuals or bodies which can help the Society achieve its
Membership shall be open to all persons interested
in underwater photography.
There shall be two types of membership: (a)
Ordinary Members, who agree to pay the annual subscription, and (b)
Honorary Life Members. Honorary Life Membership shall be awarded at
the discretion of the Committee to people who have distinguished
themselves in the field of underwater photography or who have made an
exceptional contribution to the Society, and these members will not
be liable to pay annual subscriptions, but shall have the same voting
rights as fully paid-up members.
An Ordinary Member shall retain his or her
membership until he/she has resigned, or is deemed to have resigned
as the result of his/her Society subscription being three months or
The Committee may terminate the membership of any
member who, in its opinion, brings the Society into disrepute. Any
member removed from membership in this way shall have the right of
appeal to the membership at either the Annual General Meeting (AGM)
or at an Extra-ordinary General Meeting (EGM). In the case of an
upheld or unchallenged termination of membership no refund of annual
subscription will be payable.
Subscriptions shall be paid annually on the first
day of February, at a rate to be agreed by the members present at an
AGM. There are currently reduced rates for Students and members
living more than 50 miles from Charing Cross in London (see Join BSoUP).
The affairs of the Society shall be managed by a
Committee consisting of the Officers of the Society and up to six
ordinary members, who shall be elected at each AGM. The Committee
may, at its discretion, elect a President who may attend meetings but
may not vote in that capacity. The Committee shall have the power to
co-opt additional members. (see Contacts
for current Committee Officers and Committeee Members list).
The Committee will hold office following its
election at an AGM until its dissolution at the next such
The Committee shall hold and administer for the
benefit of the membership all funds, equipment and property owned by
The Officers shall consist of Chairman, Honorary
Secretary and Honorary Treasurer.
The Chairman shall normally take the chair at all
meetings of the Society and of the Committee at which he/she is
present, and his/her decision on matters of procedure shall be final.
The Chairman shall have a second or casting vote if a situation so
The Secretary shall record the Minutes of all
meetings and shall conduct the correspondence of the Society. The
Minutes of Committee proceedings shall be open to inspection by any
member who approaches the Honorary Secretary to do so.
The Honorary Treasurer shall be responsible for all
monies received or paid on behalf of the Society, after authorisation
by the Committee. All cheques issued on behalf of the Society shall
be signed by two out of three nominated Committee members, one of
whom shall be the Honorary Treasurer. At the close of each financial
year the Honorary Treasurer shall prepare for consideration by the
Committee a statement of Income and Expenditure to be audited by a
nominated person or persons, and submitted to the AGM.
Candidates for election to the Committee shall be
proposed by one fully paid-up member and seconded by another. All
Officers and Committee members are eligible for re-election each year
at the AGM, but they shall not serve longer than three consecutive
years in any one office unless at the discretion of the
Candidates for election to the offices of Chairman,
Honorary Secretary and Honorary Treasurer shall have previously
served on the Committee for at least one year.
Annual General Meeting
The Annual General Meeting of the Society shall be
held during the month of November each year. Notice of the meeting
and the Agenda shall be sent by post or otherwise transmitted to all
paid-up members at least twenty-one days before the meeting.
The Notice shall identify those members of the
Committee who are standing again and shall request nominations for
Officers and other members of the Committee. Committee members
standing again shall be deemed to have been nominated by the
The Notice of the meeting shall also include the
text of any motions proposed by or to the Committee. Any member may
propose amendments to such motions and may propose any further
motions for consideration at the meeting. However, all proposals for
consideration must be received in writing by the Honorary
Secretary at least seven days before the date of the meeting.
The Officers and other members of the Committee
shall be elected at the meeting by a show of hands or, at the
Chairman's option, by ballot. If a Nominee stands unopposed, he/she
shall be deemed to have been so elected.
The quorum at an AGM shall comprise a minimum of
ten per cent of the paid-up members, including Honorary Life
The Agenda at the AGM shall include:
Apologies for absence
Minutes of previous AGM
Honorary Treasurer's report
Other reports, as relevant
Election of new Committee
Proposals in respect of which due notice has
Any other business
Extraordinary General Meetings
An Extraordinary General Meeting of the Society may
be called at the discretion of the Committee, providing that a simple
majority of members then serving on the Committee so request.
Alternatively, the Committee shall call an EGM upon
receipt of a request to do so signed by no fewer than ten per cent of
the members of the Society, provided that the request states the
reason for the meeting and contains the text of at least one motion
proposed for consideration.
The business of an EGM shall be that for which it
was convened and no other.
Members shall be given a minimum of fourteen days'
notice of an EGM and the proposals to be made.
A quorum at an EGM shall be ten per cent of the
Voting of any given motion at a general meeting
shall be by show of hands or by ballot, as the Chairman may decide,
and motions shall be carried by the affirmative votes of a simple
majority of voting members.
The Committee shall meet not less than five times a
A simple majority of voting Committee members then
serving shall form a quorum for a meeting provided, however, that no
quorum shall be formed without the presence of either the Chairman,
the Honorary Secretary or the Hon Treasurer
No resolution may be adopted by the Committee
unless it has the affirmative votes of a simple majority of those
members present and entitled to vote. In the event of an equality of
votes the Chairman shall have a casting vote.
Committee vacancies occurring during the year may
be filled by co-option, and these co-opted members shall have full
The Society may not be dissolved except as the
result of a vote taken at a General Meeting.
A proposal to dissolve the Society shall be subject
to a ballot and, in order to be carried, it must receive the
affirmative votes of two-thirds of the voting members of the Society
who are present at the meeting.
If the dissolution of the Society is voted in
accordance with the preceding provisions of this Rule, the Committee
shall proceed without delay to realise the property of the Society
and to discharge the Society's outstanding liabilities. Any net
assets remaining shall be distributed to such recipient or recipients
and in such fashion as the Meeting shall have decided.
Amendment Of Rules And Matters Not Covered
These Rules may only be amended at a General
Meeting in accordance with the affirmative votes cast by not less
than ten per cent of the Members of the Society entitled to vote at a
The Committee shall have the authority to decide
any matter not covered by these rules.